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PROCEDURES FOR ESD STAFF:

• IMPORTANT! SERVICE CENTER CLOSURE VERBIAGE AND EXPECTATIONS
  
  
• Contract language around emergency closures and instructions for completing time sheets and exception reports:
  
  
  • Full Text
    • Licensed: ww.nwresd.k12.or.us/pdfs/nwea_bargaining_agreement.pdf (see Article 6, Section B #6)
      
      
    • Classified: ww.nwresd.k12.or.us/administration/staff/OSEA_05_08.pdf (see section 13.4, Pages 18 and 19)
      
      
• Summaries
  • Classified & Classified/Licensed: Less than 240 day
  • Classified & Classified/Licensed & Confidential: 240 day or more
  • Licensed
  • Administrators
  • Closure Messages for SERVICE CENTER EMPLOYEES

• CLASSIFIED & CLASSIFIED/LICENSED STAFF WORKING LESS THAN 240 DAYS
  

  Typically these are 190-day employees and are assigned to a school district, NWRESD school-age programs, or EI/ECSE programs.

  Classified employees who work less than 240 days shall not report to work nor shall they suffer any loss of pay on the days when the employees of the school district(s) to which the employee is assigned on that day are not required to report to work due to inclement weather or emergency closures. The District may arrange for an alternate work location to which the affected employee may be required to report. The District shall have the right to require members to make up the time lost without additional pay as long as the total days worked does not exceed the employee’s maximum work year days.”

  To clarify, classified and classified/licensed employees who work less than 240 days should not report to work if the district that they are assigned to on that day is closed.  If the employee is assigned to more than one district on a day, and one or more of the districts is open that day, the employee should report to the districts that are open on that day during their regular scheduled time and go home during the time that day that they are assigned to the closed district.

  If the employee is unable to get to their assigned work station because of inclement weather, the employee must use personal leave or unpaid leave if no personal leave is available.

  • To complete your timesheet

    For days that your district or program was closed and you were notified NOT to report – Use the  “Leaves” column to enter your regularly scheduled hours for those days.  Under “REASON” select “EC”.  Use the “Comments” section of the time sheet to state “XXX district closed due to inclement weather”. You will be paid your regular wages for these hours.  As indicated above, if districts/programs make up time then you will be required to report on the make-up days without additional pay (since you have already been paid for the hours). 

    ** IF your district or program was OPEN but you were unable to report to work, select “Personal/Emergency” leave for those hours.  If those leaves have been exhausted, use “Unpaid Leave”.

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• CLASSIFIED, CLASSIFIED/LICENSED & CONFIDENTIAL STAFF WORKING
  240 DAYS OR MORE

  Employees that work 240 days or more, will be paid for a maximum of two (2) days for Emergency Closure Pay during the school year. To be eligible for the Emergency Closure Pay, an employee must work either the day before or the day after the closure, if those are regularly scheduled workdays for the employee. A day of vacation, sick leave or other paid authorized day off shall constitute a scheduled workday for this purpose.

  • To complete your timesheet

    For days that your program was closed and you were notified not to report – Use the  “Leaves” column to enter your regularly scheduled hours for those days.  Under “REASON” select “EC” for up to 2 days.  After 2 days, please select from “Personal/Emergency” or “Vacation” leave for those hours.  If those leaves have been exhausted, use “Unpaid Leave”.

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• LICENSED STAFF

  Members shall not report to work nor shall members suffer any loss of pay on days when the employees of the school district(s) to which the member is assigned on that day are not required to report to work due to inclement weather or emergencies. The District may arrange for an alternate work location to which the affected employee may be required to report. The District shall have the right to require members to make up the time lost without additional pay as long as the total days worked does not exceed the member's maximum work year days. In the event a school building or the school district to which a member is assigned is closed after the start of the school day, the member shall remain at the workplace until released by an authorized officer of either the local district or the District.

  To clarify, licensed employees should not report to work if the district that they are assigned to on that day is closed.  If the employee is assigned to more than one district on a day, and one or more of the districts is open that day, the employee should report to the districts that are open on that day during their regular scheduled time and go home during the time that day that they are assigned to the closed district.

  If the employee is unable to get to their assigned work station because of inclement weather, the employee must use personal leave or unpaid leave if no personal leave is available.

  • To complete your exceptions report

    For days that your program was closed and you were notified not to report – in the “HOURS” field, enter the hours you were NOT at work.  Under “CODE” select “O” for “other”.  In the comment box, indicate “XXX district closed due to inclement weather”.  You may have more than one district, so please identify which days were missed for each district.  As indicated above, if districts/programs make up time then you will be required to report on the make-up days without additional pay.

    ** IF your district or program was OPEN but you were unable to report to work, select “Personal/Emergency” leave for those hours.  If those leaves have been exhausted, use “Unpaid Leave”.

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• ADMINISTRATORS

  Any days missed because of inclement weather should be reported as personal, non-contract or vacation (for those who are entitled to vacation.)